With the passing of Assembly Bill 2801 (AB 2801), California landlords are now required to adopt new photo documentation practices to provide a transparent record of rental property conditions. Starting July 1, 2025, all landlords must document rental unit conditions at both move-in and move-out to ensure clarity regarding security deposit deductions.
For landlords, especially small property owners, these changes offer a way to reduce disputes, enhance tenant trust, and make compliance a smoother process. Here’s what California landlords need to know about AB 2801 and how to prepare for it.
Key Requirements of AB 2801
From July 1, 2025, California landlords must capture images of the rental property at specific points in the rental cycle to comply with AB 2801:
1. Move-In Photos: Photograph the rental unit just before the tenant moves in, thoroughly documenting each room and fixture to establish a baseline.
2. Move-Out Photos: Take photos immediately after a tenant vacates, before starting any repairs or cleaning that may affect the security deposit.
3. Post-Repair Photos: If any repairs or cleaning are required that will be charged to the tenant, additional photos should be taken to document the final state after these deductions.
These documented images create a fair, visual record that benefits both landlords and tenants by reducing misunderstandings about the property’s condition.
Why This Change Matters
AB 2801 is intended to reduce the number of disputes over property damage and normal wear and tear by providing landlords and tenants alike with objective, visual proof. Tenants gain confidence that any deposit deductions are legitimate, while landlords can avoid costly and time-consuming disputes.
Steps for Landlords to Prepare for AB 2801 Compliance
1. Invest in a Quality Camera
Ensure you have a high-resolution camera or smartphone to capture clear, well-lit images of your rental units.
2. Develop a Photo Checklist
Identify essential areas to photograph, such as floors, walls, doors, and appliances. Consistency is key—document the same areas during both move-in and move-out.
3. Organize Photos by Date and Tenant
Date-stamp each photo and organize them by tenant name or lease start date for easy access.
4. Include Photos in the Move-Out Report
AB 2801 requires landlords to share photos with tenants alongside itemized deductions. Consider secure sharing options, such as email or a protected link.
5. Plan for Digital Storage
Use reliable digital storage (e.g., Google Drive or Dropbox) to securely store and quickly access photos when needed.
Going Beyond Compliance: The Benefits of Photo Documentation
Complying with AB 2801 isn’t just about legal obligations. Maintaining thorough visual records strengthens tenant relationships, adds transparency to the rental process, and provides valuable evidence in legal situations. Embracing this approach can help landlords foster trust and streamline the overall tenant experience.
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